Recruitment and Hiring

Step 1

Complete and submit (via email) the following recruitment documents to the appropriate College divisional director of fiscal and business operations (copying the appropriate College of Academic Personnel representative):

• The College Authorization to Recruit
• The College Search Plan
• Draft of Advertisement
• Draft of Rubric

1. If your search may lead to the hiring of an individual who is not eligible to work in the U.S. please consult the Office of Equity and Inclusion and International Students and Scholars Center regarding labor certification and search process requirements and take the necessary and appropriate actions to ensure that your recruitment is successful.
2. The following items must be included in the advertisement:
   1.  “Background check is required for employment.”
   2.  “Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.  (See https://www.asu.edu/aad/manuals/acd/acd401.html and https://www.asu.edu/titleIX.)"
   3.  “In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources.  ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf.  You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.”

• Rubrics – The rubric is a tool to guide evaluations. Focus the rubric on the required and desired criteria that was established in the Position Description, making sure to include criteria related to contributions to equity and inclusion. Teaching, research, professional and public service contributions that promote equal opportunity are to be encouraged and given recognition in the evaluation of the candidate's qualifications. These contributions to inclusion and equal opportunity can take a variety of forms including efforts to advance equitable access to education, public service that addresses the needs of our diverse population, or research in a scholar's area of expertise that highlights inequities. (Examples can be provided for your use – please contact the Office of Academic Personnel team.)

Step 2

Once recruitment documents are approved at The College level, the unit creates a position in Interfolio Faculty Search.

1. After reviewing the position for accuracy and completion “Submit for Approval.”
2. The College Office of Academic Personnel will review the position and then approve or send back for corrections. You will receive an email once the position is approved.
3. Add the unique Interfolio URL for the position’s “Apply Now” landing page to your advertisement document.

Step 3

The unit contacts the Office of Equity and Inclusion (ODEI) to provide the Interfolio ID number as the OEI assigned number.

1. ODEI will post a link to your job ad on the ASU Job Opportunities webpage (required for competitive searches). Make sure you provide OEI with the appropriate link to the webpage where a copy of the complete ad is posted. Usually, units will have the ad appear on their unit website.
2. Unit proceeds with posting the advertisement consistent with approved search plan.

Step 4

Search Committee screens applications consistent with application deadline and screening criteria outlined in search plan.

Step 5

Complete the Applicant List. For instructions and forms related to this process, please follow the Process Guide for Interfolio Applicant Lists as found on the Office of the Provost's Personnel Processes page.

1. List applicants in the following order: interviewees, alternates in order of preference, and alphabetized list of rejected candidates.
2. Unit staff member coordinating the search must obtain the results from the Equal Opportunity Survey in Interfolio as described in the Process Guide for Interfolio Applicant Lists. Using the report, complete the Ethnic, Gender, and Vet Status columns on the applicant list. Survey results should not be shared with the search committee under any circumstances.
3. Complete the column indicating whether the applicant is an ASU employee and whether you wish to interview the applicant, and then enter a disposition status for all rejected candidates.

Step 6

Submit for approval to The College Office of Academic Personnel:  Beverly McBride (Humanities) Beverly.McBride@asu.edu; Christine Willett (Natural Sciences) Christine.Willett@asu.edu, and Jeanet Renaldi (Social Sciences) Jeanet.Renaldi@asu.edu, the PDF portfolio with the Applicant List, Search Plan, Long Ad, Notes/Summaries/Grids, and CV’s as descripted in the Process Guide for Interfolio Applicant List.

Step 7

Upon approval of the Applicant List, unit schedules and interviews desired candidates. All candidates being recruited for a tenured, tenure-track, or multi-year appointment must meet with the respective College dean of division. All candidates approved for interview must be interviewed.

Step 8

Unit head identifies preferred candidate and discusses parameters of an offer of employment with respective divisional dean. The unit should send the CV of the preferred candidate, along with any email correspondence between the dean and the unit head that defines the offer parameters (as appropriate) to their College Office of Academic Personnel representative.

Step 9

The College Office of Academic Personnel drafts appointment letter and circulates for approval. Approved draft, revised Applicant List, and preferred candidate CV go to provost for approval (as applicable). The official appointment letter will be sent by The College Office of Academic Personnel to the unit head as a pdf. The pdf will serve as the official offer. Unit head will forward the pdf to the candidate.

Step 10

Upon receipt of the accepted offer letter, The College Office of Academic Personnel will forward a pdf of the accepted offer letter via email to the Office of the Provost of the University (if applicable), the hiring unit, the respective dean, and The College divisional director of fiscal and business operations.

Step 11

Unit updates the Applicant List to identify the hired candidate and enters new disposition status for the rejected interviewees and alternates. The updated Applicant List should be sent to The College Office of Academic Personnel:  Beverly McBride (Humanities) Beverly.McBride@asu.edu; Christine Willett (Natural Sciences) Christine.Willett@asu.edu, and Jeanet Renaldi (Social Sciences) Jeanet.Renaldi@asu.edu.

Step 12

Unit conducts a background screening (per ACD 126) and begins internal hiring process. Click here for policy and procedure.

Step 13

At the conclusion of the search, unit works with the Office of Equity and Inclusion to close the search as appropriate. The unit will close and archive the completed search in APARS Faculty Search as appropriate.

Waiver Hire

Step 1

Complete and submit The College Waiver of Recruitment and the candidate’s CV to the appropriate College divisional director of fiscal and business operations.

Step 2

Unit head discusses parameters of offer of employment with respective dean of division.

Step 3

The College Office of Academic Personnel drafts appointment letter and circulates for approval. Approved draft, revised Applicant List, and preferred candidate CV go to provost for approval (as applicable). The official appointment letter will be sent by The College Office of Academic Personnel to the unit head as a pdf. The pdf will serve as the official offer. The unit head will forward the pdf to the candidate.

Step 4

Upon receipt of the accepted offer letter, the The College Office of Academic Personnel will forward a pdf of the accepted offer letter via email to the Office of Provost of the University (as applicable), the hiring unit, the respective dean, and The College divisional director of fiscal and business operations.

Step 5

Unit conducts a background screening (per ACD 126) and begins internal hiring process. See here for policy and procedure.

For policies and processes governing labor certification and search process requirements affecting non-U.S. citizens, please visit the Office of Diversity, Equity and Inclusion and International Students and Scholars Center.

Consistent with ASU’s charter commitment to inclusive excellence, The College of Liberal Arts and Sciences is committed to inclusion in recruiting faculty.  There are many outlets that can help units reach a broad range of excellent candidates to encourage them to apply for open positions.  The following is a small sample of possible advertising venues for the distribution of job postings.

• African American Review
• American Association of Hispanics in Higher Education, Inc.
• American Association of Teachers of Arabic
• American Indian Culture and Research Journal
• American Indian Quarterly
• Association of Women in Science
• Association for Asian Studies, Inc.
• Diverse Issues in Higher Education
• The Hispanic Outlook in Higher Education Magazine
• Indian Country Today
• The Journal of Blacks in Higher Education
• Meridians: feminism, race, transnationalism
• Middle East Studies Association
• Mujeres Activas en Letras y Cambio Social
• Native Peoples Magazine
• Sisters of the Academy
• Studies in American Indian Literature
• Tribal College Journal of American Indian Higher Education
• Wicazo Sa Review