How do I place an order?

For all non-food purchase requests, please completely fill out and sign the The College Purchase / Reimbursement Request Form (The College PO) and submit to Laura Simms in The College Business Office, CLASDEANBIZ.REQUESTS@exchange.asu.edu.

The College PO may be downloaded via the following link:

• The College Purchase Request Form

Food purchases must use an ASU Business Meals form and not The College PO. 

Only one form is necessary, The College PO or ASU Business Meals Form.

The ASU Business Meals form can be found here - ASU Financial Services Forms

New Suppliers: If you are using a new supplier that is not currently in our system, please supply us with the following information:  Supplier Name, Contact Name, Email, Phone Number, New Supplier Justification.  The supplier will be contacted by ASU Purchasing to complete a new supplier registration online.

General office supplies and copier/printer paper are considered regular operating expenses and will continue to be ordered through the Dean’s Office front desk.

Business card orders - please go to the Forms and Links tab and select The College Business Card Form.

Letterhead requests can be emailed to CLASDEANBIZ.REQUESTS@exchange.asu.edu.

If it is necessary for you to make purchase using personal funds, please submit the scanned pdf version of both the paid and itemized receipts along with the completed The College PO to the Business Office, CLASDEANBIZ.REQUESTS@exchange.asu.edu.

Reimbursements over $1000 require additional approvals by the dean, vice president and the director of ASU purchasing. These should be avoided by submitting your purchase requests through the Business Office.

Food reimbursements: please include and itemized receipt as well as a paid receipt and completed The College PO form with your request.

Alcohol expenses will not be reimbursed as they are prohibited on ASU funds.

Receipts:

Please scan the itemized and paid receipts into pdf format and email those along with The College PO to Laura Simms, CLASDEANBIZ.REQUESTS@exchange.asu.edu

Travel authorization forms must be submitted and approved by an Authorizing Travel Official (ATO) prior to leaving for your trip for insurance purposes. This is extremely important, even if you are not going to be claiming any expenses for reimbursement.

Travelers are responsible for the following:

• Obtain appropriate authorizations before travel begins or expenses have been incurred.
• Understand and comply with ASU Travel Policy.
• Arrange for travel and obtain any required passports, visas, immunizations, and additional international medical insurance.
• Review the requirements for travel to at-risk destinations, if applicable.
• Submit and certify an accurate and complete expense report with receipts and proofs of payment within 30 days of the trip end date.  ASU Travel may issue payroll deductions for any expenses on travel cards not cleared on any expense reports that are past 120 days.
• Inform the Travel Service Center if a trip is canceled and promptly return any travel advance and/or allocate ASU Travel Card expenses associated with the trip.

The ASU Travel website contains information about ASU’s travel policy, traveling to international destinations, guides for using My ASU Trip, and links to daily allowances loaded into My ASU Trip.  Please bookmark this link as ASU policies are updated periodically.

https://cfo.asu.edu/traveler-resources

ASU no longer issues advances on travel. 

To purchase airfare, the easiest and most convenient method is to book your airfare through My ASU Trip/Concur with Anthony Travel using the university-wide ghost card.  Other options for airfare - the ASU travel card, the P-Card or personal funds.

Registration can be paid with a pcard or personal funds.  If requesting payment via pcard, please forward an invoice or a link to the registration with all of your registration information to Laura Simms.

All other travel expenses can only be paid with personal funds or an ASU Travel card and then reimbursed via the My ASU Trip/Concur Travel system.

Please create your trip in My ASU Trip/Concur as soon as you register for your conference and book your flight.

All travel is done electronically through ASU's Travel page - My ASU Trip. Please select Laura Simms as the Account Approver on all online claims.

If you have questions, please contact or Laura Simms for assistance.

ASU Financial Services Forms
ASU Travel
PO (Word)
Professional Development Request Form (Word)
Business Card Order Form

ASU Procurement Guide

Purchases not requiring a purchase order, this includes Speaker Honorariums